Executive Assistant

You’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to our Executive Vice President of Canadian Operations, providing administrative support ensuring the smooth and efficient operations of their daily activities. 

This role requires the ability to meet tight deadlines while managing multiple priority requests across global teams, as you’ll act as a seamless extension of the Executive and will work closely with their management teams, other Executive Assistants and Executives.  You enjoy problem solving, you’re an experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and handle sensitive and confidential information with professionalism.

Understanding business priorities is second nature to you, and you have demonstrated ability to proactively anticipate needs, coordinate travel arrangements, including flights, accommodations and itineraries. You thrive in an environment where you’ve given the autonomy to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. 

A day in the life of our Executive Assistant includes:

• Manage complex calendars and scheduling with diplomacy and discretions to support teams in multiple time zones and countries
• Prepare ad hoc reports and presentations – will require intermediate skills in Excel and Powerpoint
• Minutes/Actions follow up/general meeting management for leadership team meetings
• Calendar management 
• Manage domestic and international travel
• Manage expense report coordination and submission in a timely manner
• Organize, execute, and assist with team activities (including catering orders) – both domestic and international 
• Track and help drive completion of key deliverables and follow up on outstanding items
• Work closely with the leadership team, business partners and other Executive Assistants to provide support to the organization

For this role, you’ll come equipped with following experience and skills:

• 7+ years of experience in an administrative assistant capacity
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Minimum of 5 years’ experience providing Executive Assistant support for senior level executives in a fast-paced environment
• Event planning experience is an asset
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
• Demonstrated experience in handling confidential information with high levels of integrity and discretion
• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Ability to multi-task and learn quickly, while being adaptable to change

The salary range for this position is: $60,000.00-$75,000.00

Please Note: The range provided is for base salary only. In addition to base salary, Canfor proudly offers its employees a comprehensive and competitive total rewards package. It features programs such as performance-based incentive plans, recognition programs, benefits, paid leaves, pension plans with base and matching contributions, savings options and robust health & well-being initiatives. We also continually invest in the development of our talent to help them thrive professionally and personally. Above all, we are proud to offer our employees a value proposition that promotes diversity, equity and inclusion and fosters an environment where talent and performance is recognized and rewarded.

Don't check off every single bullet point? At Canfor, we prioritize the right fit for our organization over a strict checklist of criteria. We encourage applications from individuals whose backgrounds may not perfectly align.

Our people-focused approach prioritizes safety, embraces diversity, valuing everyone’s unique qualities. We believe that inclusion and diversity are crucial for our productivity, creativity, innovation, and competitive edge. Our recruitment process is fair and equitable, based on qualifications and experience.

We appreciate all candidates' interest but will contact only those selected for interviews. Our hiring for various positions is ongoing and includes different screening processes such as behavioral assessments, references, and criminal record checks, depending on the role and location. #CADS #LI-ZM1